Why Choose Go Digital Solutions?

Security is the backbone of our service. All documents are transported in sealed, GPS-tracked containers and processed within our restricted-access facility. Staff are DBS-checked and trained in data-protection best practice. During scanning we use closed networks and real-time encryption, while files are stored on ISO 27001 certified servers located in the UK. On completion, paper originals can be returned or confidentially shredded with a certificate of destruction, giving you complete traceability from collection through to final disposal.

We usually supply PDF/A files because they are secure, compact and archivable for decades. However, our system can export TIFF, JPEG, PNG, Word, Excel or XML, letting you choose whatever works best for your workflow. If you need mixed formats—say, high-resolution images for designers and compressed PDFs for accounts—we will set separate output rules. All naming conventions and folder structures are configured in consultation with your team to ensure instant integration.

Our operators handle everything from centuries-old parish registers to modern engineering drawings. Fragile sheets are scanned on overhead, contact-free equipment, eliminating pressure and light damage. Oversized plans up to A0 are captured on a flatbed that produces distortion-free images. Each item is assessed on arrival, and protective sleeves, support boards or specialist cradles are used where needed. We can even apply infrared or multispectral imaging to recover faded ink, preserving delicate information for future generations.

Turnaround depends on volume and preparation, but most projects are completed in days rather than weeks. As a guide, we typically process around 50,000 pages per day on a single shift. Urgent jobs can be prioritised with overnight or weekend production at no extra cost. A dedicated project manager will agree collection dates, milestones, and delivery formats in advance, so you always know where we are in the schedule and when results will be ready.

We believe in transparent, per-image pricing that includes preparation, scanning, OCR and basic indexing—no hidden extras. Costs depend on factors such as page size, colour versus mono, staples removal, and the level of metadata capture required. After a quick sample we’ll provide a fixed quotation, so you can budget with confidence. Significant discounts are available for archival or back-file volumes, while flexible monthly plans suit ongoing day-forward requirements. Whatever the scenario, you only pay for what you use.

Absolutely. Our own insured drivers collect materials anywhere in the UK, from downtown Glasgow to remote Highland sites. Collections are booked at a time that minimises disruption to your staff, and confidential reference numbers are assigned the moment boxes leave your premises. For multi-site organisations we can arrange phased pick-ups, letting departments continue working while their files are processed. If you are outside our van network, we’ll organise a secure courier with the same chain-of-custody controls.

Yes. Go Digital Solutions is fully compliant with the UK GDPR and the Data Protection Act 2018. Our processes have been audited against ISO 9001 for quality and ISO 27001 for information security. We sign robust confidentiality agreements with every client, and Data Processing Agreements are available on request. All digital transfers use encrypted SFTP links or secure portals, and access logs are retained for seven years. Simply put, your sensitive information stays protected from start to finish.

Definitely. Beyond scanning we operate high-speed colour presses, envelope-inserters and mailing lines. Whether you need 1,000 invoices printed and posted each month or a one-off marketing drop of 50,000 letters, we can handle the entire workflow. Variable data printing personalises every page, and Royal Mail integration secures the best postal rates. Proof PDFs are supplied for approval, and production only starts when you give the green light, ensuring accuracy and brand consistency throughout.

Absolutely. Before production begins we review your existing software—be that SharePoint, iManage, Sage or bespoke ERP—and map the required metadata fields. We then configure export profiles so that digital files and index data drop straight into the correct folders or databases, eliminating manual uploading. If your system needs an API call or XML load file, we’ll create it. Our technicians also provide onsite or remote training, ensuring your team can access information immediately after go-live.